Understanding Florida’s 2019 Remote Online Notarization Law: What You Need to Know

The notary profession has evolved significantly with advancements in technology, and Florida is at the forefront of this transformation.  In 2019, Florida enacted legislation that allows Remote Online Notarization (RON), making it easier for notaries to serve clients digitally.  This groundbreaking law enhances accessibility, security, and efficiency for individuals and businesses requiring notarization services.  If you are a Florida notary or someone in need of notarization, understanding this law is crucial.

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) is a process that allows commissioned notaries to perform notarizations electronically via a secure online platform.  Instead of appearing in person before a notary, signers can verify their identity and sign documents through live audio-video communication.  This provides a convenient alternative for individuals who may be unable to visit a notary in person due to distance, mobility restrictions, or time constraints.

Florida’s RON Law: Key Provisions

Florida’s RON law, which took effect on January 1, 2020, established clear guidelines and requirements for notaries wishing to perform remote notarizations.  Below are the key provisions:

1. Commissioned Notaries Must Register as Online Notaries
   • Florida notaries must complete additional training and apply through the Florida Department of State to become authorized RONs.
   • A $25,000 surety bond and a $25,000 Errors & Omissions (E&O) insurance policy are required.
2. Identity Verification Requirements
   • Signers must provide valid government-issued identification.
   • The notary must use knowledge-based authentication (KBA) and credential analysis to verify the signer’s identity.
3. Secure Online Platform & Record-Keeping
   • Notaries must use a Florida-approved RON platform with secure, tamper-evident technology.
   • A video recording of the notarization session must be stored for at least 10 years.
4. Remote Witnessing Allowed
   • Florida law permits remote witnesses to be present during a notarization, provided they meet the identity verification criteria.
5. Authorized Documents for RON
   • Most legal documents can be notarized online, including real estate transactions, wills, and affidavits.  However, certain estate planning documents may require in-person notarization.

Benefits of Florida’s RON Law

Since its implementation, Florida’s RON law has provided numerous advantages:

• Convenience & Accessibility:  Clients can get documents notarized from anywhere in the world without travel.
• Enhanced Security:  Digital records and identity verification measures reduce fraud risks.
• Increased Business Opportunities:  Notaries can expand their client base and offer services more efficiently.

How to Become a Remote Online Notary in Florida

If you’re a Florida notary looking to expand your services to include RON, follow these steps:

1. Take a state-approved RON training course.
2. Obtain the required surety bond and E&O insurance.
3. Register with the Florida Department of State and pay the application fee.
4. Choose an approved RON technology provider.
5. Start performing remote notarizations!

Conclusion

Florida’s 2019 RON law has revolutionized notarization by allowing notaries to serve clients remotely. Whether you’re a business professional, real estate agent, or individual needing notarization services, RON provides a secure and efficient way to complete legal documents online.  As the industry continues to evolve, understanding and utilizing remote notarization will be essential for modern notary professionals and businesses alike.

For more information on becoming a Florida Remote Online Notary or to schedule a notarization, contact us today!